Student Absence is when a student is unable to come to campus due to illness, COVID-19 required quarantine, family emergency, or other parent or school-approved reason.* The following protocols are designed to address illness including but NOT limited to COVID-19 and the protocols for quarantine and testing. This protocol also applies when a student is unable to attend class remotely when the school campus is closed and the school day is designated as a Remote Learning Day
When a student is absent for an extended period of time (1 week or more), it is recommended that the parent, student, counselor, teachers, and advisor work in partnership with the student to ensure he/she has the necessary tools and resources to either stay on track during the extended absence OR have a plan for make-up assignments and testing upon return to school.
- Contact the school:
- Whenever a student is absent (on-campus or remote learning), a parent or legal guardian must contact firstname.lastname@example.org and communicate the reason for absence and when the student will return to campus.
- If a student tests positive for COVID-19 or has been contacted by a medical professional that he or she is a COVID-19 contact, a parent or legal guardian must contact email@example.com. Our school nurse will contact the parent about the student’s return to campus requirements.
- Parents should check Schoology. Schoology will provide course information: daily bulletins, missing/upcoming items, calendar of course due dates, and notifications to the student from his/her Educators. Educators will also post information about available office hours.
- Contact Educators for any course where your child is struggling and may need additional support or guidance.
Student (when the student is able) he/she should:
- Check Schoology for each course
- Daily Bulletin: What happened in classes that were missed (instruction, required practice and graded assignments, and upcoming responsibilities)
- Missing items: submit any assignments completed
- Calendar: Check the calendar to note any missed assignments and contact the teacher to schedule a time to make up any missed in-class assessments
- Materials: Check both the course materials for posted resources.
- Plan to meet with any teacher during his/her office hours upon your return if you have any questions or concerns about missed course/missed graded work.
Classroom Educators will:
- Provide daily bulletins/class objectives/ class agenda (or something similar) in Schoology. This information will include topics covered, in-class practice, and required graded assignments.
- Post due dates for any upcoming assignments or assessments on Schoology
- Post links to any digital resources used for class lessons on Schoology
- Indicate available office hours and what process is for a student to meet during those times
- Communicate make-up work process in opening communication and post on Schoology
- Suggested: reach out to students who are absent for more than 3 class periods in a row to provide any guidance on completing assignments and resources available.
During an extended absence, students will have access to all the course information through Schoology. Any graded work that can be completed digitally and remotely is accessible through Schoology. Any in-class assessments can be made up when the student returns to school.
Classroom educators are also using the B-Day Schedule Office Hours as a way to connect with students who are at home. When a student is out absent, we recommend contacting all teachers to see if there are any additional resources that would supplement what is on Schoology. Additionally, our educators have available time during Office Hours, before and after school, to connect with students using Zoom. Individualized attention can be very beneficial when a student needs additional support.
*There are other reasons a student may miss class: early release for athletic or school-sponsored extracurricular participation, spiritual retreat or service participation, or other school-approved reasons. Students in one of these scenarios are not considered sick and should complete any assignments on or before the date of absence and determine a plan for any missing work prior to or upon immediate return to school or class.
In order to take part in any extra-curricular activities (athletics, fine arts, driver's ed, etc.), students must attend at least two classes - not including lunch - each day.